The Records Unit falls under the purview of the Support Services Division and is primarily responsible for storing, preserving, and ensuring the integrity of all Douglas County Sheriffs’ Office law enforcement records. As part of that responsibility, Records personnel scan and enter each record — which includes offense reports, incident reports, traffic citations, field interview cards, and other law enforcement records — into a local database, which enables the Unit to produce accurate and timely crime statistics that are reported the Federal Bureau of Investigation (FBI) and the Colorado Bureau of Investigation (CBI). These statistics are also used for budgeting and to validate requests for additional funding through grant programs.
In addition to storing and preserving law enforcement records, the Records Unit is also responsible for providing various services to the public. These services include the following
- Release of information to the public in accordance with Colorado records release laws. This information includes accident reports, criminal reports, sex offender lists, booking photos, and comprehensive statistics
- Public fingerprinting for employment, liquor license applications, teaching /coaching positions, adoption, and child care licenses
- Criminal history and background checks for Douglas County residents
- Provide military background checks on potential recruits for U.S. Armed Forces recruiters
- Accept and process payments for model traffic code violations
- Missing/lost property reports (not stolen property reports – these are handled by the Patrol division)
- Issue solicitor permits for door-to-door solicitors
In order to maintain our commitment to providing exceptional customer service, our entire staff is cross-trained so that each citizen is afforded the same high level of service.