These procedures pertain to all reports maintained by the Douglas County Sheriff’s Office, including criminal reports, mug photos, and traffic reports (citations/tickets, accident reports, DUI reports, etc.).
The policies and procedures of the Douglas County Sheriff’s Office pertaining to the release of criminal justice records are derived from the Colorado Criminal Justice Records Act and related statutes. There may be instances in which you will be referred to either the District Attorney’s Office to file a motion for discovery or to the courts to obtain information that we are not able to provide. Certain reports may not be available for release because an investigation is pending, or because release of the report is restricted by law. Additionally, certain reports must be redacted (have protected information removed) before they can be released.
In order to request a copy of a report, you must first fill out and sign a request form.
You may obtain a Records Request Form in several ways: by clicking here to download the form in Adobe Acrobat (.pdf) format; by calling us at 303-660-7545 during regular business hours and requesting that a form be faxed or mailed to you; or you may come to our office located in the Robert A. Christensen Justice Center at 4000 Justice Way in Castle Rock, Colorado 80109.
Once we have your form, we will research whether or not the report/information you are requesting is releasable by the Sheriff’s Office.
Before a report can actually be released, applicable fees must be paid. If submitting your Records Request Form by mail, your fee payment must be included with the request. Otherwise, your form will be returned without action. Please telephone our office at 303-660-7545 prior to submitting a Records Request Form by mail so that we may calculate the required fees.
If you submit your request by fax, 303-688-2602, we will phone you when we know if the report is releasable and how much it will cost. You are then required to either mail in payment or come in to make payment before we will release the report to you.
If you come into our office, in most cases, we will process your request while you wait. If it is a complicated request, a request that will take a lot of time to process, or if the report is stored off-site, we may require the 72 hours we are allowed by law to process your request. In any event we will do our very best to process your request in a very timely manner.